Historically, Commodore Builders’ project teams completed contract checklists manually for every new project to aid and understand owner negotiations. The checklist and contract served as reference documents throughout the project, but accessibility, length, and team workload made it unlikely that these documents would get used.

When questions over contract terms surfaced, project managers waited for clarification from general counsel. When disagreements over liquidated damages or delay notices arose, lengthy contract research and conversations ensued. Commodore adopted Procore for project management and Document Crunch for contract review and compliance to further empower project teams, but the rollout of multiple systems still didn’t put its risk managers at ease. When Document Crunch and Procore integrated, projects reached new levels of efficiency and compliance. Amanda Finnerty, Director of Technology at Commodore Builders noted, “More people are referencing project contracts on their own and helping us stay compliant. Document Crunch is a perfect complement to Procore, it belongs there.”

Purchasing Document Crunch was an easy decision, but getting project teams to use it was harder. Contract compliance has always been a requirement on projects, but Commodore knew that as project teams get busy, they need easy ways to get information and complete administrative tasks with as few systems as possible. Otherwise, teams feel distracted from their primary job of building. Luckily, Document Crunch’s integration with Procore allows project teams to see and reference contract provisions directly from the most relevant Submittals, RFI, Financial and other project management screens. Having contract access and compliance directly in project management tools brings contracts straight to the field, and according to Commodore, cuts down on 80% of the time PMs spend searching through contracts. “Our project teams no longer have to wait for answers about the contract,” Finnerty adds.

Commodore kept an eye on AI software to see what could be helpful and what could pose further risks. They ultimately chose Document Crunch after experiencing what tailored machine learning, customized for the construction industry, could do. They’re confident in decisions made from construction-specific data, built by industry experts.

With Document Crunch’s latest chat feature, Commodore’s project teams can interact with their contract to find provisions, explain legal terms, and even draft communications based on what should happen next. The chat feature removes the confusing and tedious parts of contract review, referencing, and compliance, plus it can be accessed right within Procore.

With this integration, Commodore says contracts are not just accessible and enforceable, but they are a daily reminder of compliance requirements within Procore. PMs have easy access to check and understand contract language at every stage of the project. They don’t require legal counsel to interpret every clause and can make quicker, more confident decisions on their own.

No one enjoys reading through a 500+ page contract, but everyone enjoys completing a project with maximum profitability and minimal disputes. Document Crunch + Procore helps Commodore feel safe knowing they’ve thoroughly reviewed a contract before signing and can efficiently comply with the contract throughout the project. They’re even using Document Crunch with additional documents like subcontracts, to mitigate discrepancies or gaps in the owner contract.

Get a demo of the Procore + Document Crunch integration and experience why Commodore Builders loves it.