CASE STUDY
Document Crunch & Commodore Builders: Reducing Risk Across the Project Lifecycle with CrunchAI
BY DOCUMENT CRUNCH
5 Steps to Ensure Successful Project Outcomes
Studies show 50% of construction projects finish late or over budget, make sure yours is not one of them with these five contract compliance steps.
BY DOCUMENT CRUNCH
Amanda Finnerty, Director of Technology & Process Improvement at Commodore Builders, leads technology strategy for a 250-person construction management firm specializing in corporate interiors, life science, institutional, and public projects. With offices in Massachusetts and Nashville, they focus on delivering exceptional outcomes by combining innovation with proven process discipline.
Like many general contractors, Commodore Builders faced mounting complexity across contracts, specifications, and RFPs all while managing tight timelines, evolving risk, and dispersed project teams.
“Document Crunch has completely transformed how we manage risk across our projects.”
– Amanda Finnerty, Director of Technology & Process Improvement at Commodore Builders
The Challenge
Before adopting Document Crunch, Commodore Builders relied on manual project abstracts completed by project executives to summarize key provisions in the contract. This process was time-intensive and inconsistent.
Contract Review Bottlenecks:
Manually reviewing and building project abstracts for contracts took hours, if not days, delaying negotiations and risk evaluation.
Hidden Contract Conflicts:
Inconsistent reviews meant that contradictory clauses or missing notices were often discovered too late after work had already begun.
Cumbersome Specification Reviews:
Teams spent hours searching lengthy spec books for submittals and materials, often missing key details or duplicating effort across departments.
Limited Access to Information:
Project teams struggled to navigate dense contracts and specs in the field, limiting their ability to quickly find the information they needed.
“Before Document Crunch, reviewing a contract could take an entire day—sometimes more. Now, it takes minutes, and we can spot conflicts instantly.”
– Amanda Finnerty, Director of Technology & Process Improvement at Commodore Builders
The Solution
To solve these challenges, Commodore Builders deployed Document Crunch across every phase of the project lifecycle—from pursuit to closeout—transforming how teams access, understand, and act on contractual project documents.
1. Standardized Risk Reviews for Pursuits and Pre-Construction
- RFP Checklists help marketing and preconstruction teams assess opportunities and uncover hidden risks before pursuing work.
- CrunchAI for Contracts automates the go/no-go process, identifying key clauses and conflicts instantly.
- CrunchAI for Specifications enables estimators and QA/QC managers to extract submittal requirements and materials in minutes.
2. Seamless Procore Integration for the Field Team
The Project Playbook brings contract insights directly into Procore, giving field teams instant access to key details and the ability to chat with the contract. Teams can now manage change orders, delays, and notices with confidence, knowing they are drafted in accordance with the contract while staying in their workflow.
3. Empowering Every Role
Access to critical contract information is now in the hands of every team member in a way that is easy to query and consume. Superintendents and project managers can access contract guidance instantly, improving compliance and proactive communication.
“Document Crunch allows our teams to be proactive instead of reactive. We don’t miss notices or deadlines because the contract guidance is right in front of us.”
– Amanda Finnerty, Director of Technology & Process Improvement at Commodore Builders
The Results
SIGNIFICANT TIME SAVINGS
Contract review time dropped from days to minutes. Teams can evaluate, negotiate, and verify contracts faster, freeing bandwidth for high-value work.
CONSISTENT, CONFIDENT REVIEWS
Contract and spec reviews are now standardized across departments ensuring that every project starts with the same foundation of clarity.
PROACTIVE RISK MANAGEMENT
Teams now identify issues early, avoid missed notifications, and confidently navigate extensions or additional client work.
CROSS-DEPARTMENT COLLABORATION
RFPs, contracts, and specifications are no longer siloed. Marketing, estimating, and project management now work from one shared source of truth.
MEASURABLE ROI & COST SAVINGS
By reducing manual review time, preventing rework, and avoiding costly contractual risks, Commodore Builders has seen measurable return on its investment in Document Crunch.
“Document Crunch has saved us tons of money and time. Contracts and specs are long. Now, we can review in minutes and find the information that we need quickly and make it accessible to everyone. This reduces risks, saves us time, and gives us confidence that our team is doing the right thing.”
Amanda Finnerty, Director of Technology & Process Improvement at Commodore Builders Finnerty
Conclusion
With Document Crunch, Commodore Builders has transformed how risk is managed across its projects. What once required line-by-line review and endless review cycles is now AI-powered, collaborative, and transparent.
Watch how Commodore Builders’ project teams use Document Crunch and Project Playbooks in the field.
Download the case study here.
